Learn 5 easy tips to optimize your Gmail usage and increase your productivity !
Gmail is the most used email service in the world and it’s no wonder when you consider all the tools that have been developed to optimize the use of mailboxes. Many tools are offered to users of this platform to customize their inbox and save time.
Here are 5 tips that will make your life easier and raise your productivity on Gmail!
1. Doing Specific Searches
If you’ve accumulated a lot of unsorted email you’re probably having trouble finding The email you’re looking for. And if it’s an email from a contact you exchange with often, it can be tedious to find. Luckily the search bar in Gmail is there to make it easier for you!
With simple keywords you can refine your searches:
- from: allows you to find a sender
- subject: allows you to search in the subject of the mail
- has:attachment: finds mails containing an attachment
- “… “ : search for a specific text in the body of the mail
- is : allows to filter the status of the mail: read, unread, starred
- after or before : allows to search by date
N.B.: Find more keywords on Google’s help platform.
2. Don’t Forget The Attachment Again
This has probably happened to you more than once and we sympathize. Forgetting to send the attachment is embarrassing, especially when you’re forced to resend an email titled “With attachment is better”.
But luckily Google comes to your rescue: if you’ve mentioned “attachment” in the text of your email and you click “send” without having added the attachment, Gmail displays a little message asking if you’re sure you haven’t forgotten it.
Our advice, start your email with “attachment” to make sure you think of it or let Google remind you!
3. Navigating Your Mailbox Using Keyboard Shortcuts
To navigate your Gmail inbox more quickly, you can enable shortcuts from your account settings. Layout, editing, navigation – it’s all there.
Here is a non-exhaustive list of the shortcuts we find most useful:
- Shift + C: open a new writing window
- O: open a mail
- U: return to the mail list
- R: reply A : reply to all
- F: forward
- ctrl + entry: send a message
- ctrl + k: insert a link
- g+i: go to the inbox
N.B.: Find the full list of shortcuts.
4. Create filters
Does having a well-organized mailbox, with folders for each category, an almost empty inbox, make you dream? To help you raise your productivity, Gmail has more than one trick up its sleeve.
It is possible to create filters to send a sender’s mails directly to a folder without going through the inbox.
To do this follow these instructions:
- open the email from a sender for which you want to create a filter
- expand the list of possible actions on that email
- choose “filter similar messages”
- select the conditions you want to apply to your filter
- select “create a filter from this search”
- check the “apply label” box and choose the label of your choice
- finalize the action by clicking “Create filter”
5. Cancel the sending
You’ve probably already regretted sending an email, because there was a spelling mistake or you forgot the attachment. Once again Gmail has thought of you and developed an option to cancel sending an email within 10, 20 or 30 seconds of sending it.
To enable this option, go to your account settings and enable “Undo Send”. You will then be able to choose the cancellation delay
Want to know more about Gmail ? Read our Best 10 Gmail Tips