How to Delete Multiple Emails in Outlook (Full Guide)

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Are you tired of tediously deleting emails one by one in Outlook? No panic, in this blog post, we’ll guide you through the quick and easy steps to delete multiple emails in Outlook.

If you want to learn how to delete emails from other email providers like Gmail or Yahoo read our most complete guide: How to delete all emails in your mailbox.

Using Cleanfox is an effective way of deleting multiple emails in Outlook. We’ll explain how it works in this article.

Why should you mass delete Emails in Outlook?

Deleting mass emails in Outlook is essential for several reasons:

  1. Improved Organization: Clearing out unnecessary emails helps maintain a clutter-free inbox, making it easier to find and prioritize important messages.
  2. Enhanced Productivity: Deleting mass emails saves time and allows you to focus on critical tasks, increasing overall efficiency.
  3. Storage Optimization: Removing unnecessary emails frees up storage space, even more so when you delete emails with large files.

How do I select multiple Emails in Outlook?

Use The “Select All” feature :

Select all emails
  1. Open Outlook and navigate to your inbox.
  2. Find the “Select All” checkbox located at the top of the emails list & click on it
  3. Refining Selection (Optional) : To exclude a mail from your selection, simply uncheck the checkbox next to it.

Use the Command or Control key

  1. From the left-hand panel, choose the folder that contains the emails you want to select. It can be your inbox, drafts, sent items, or any other folder.
  2. On Mac, press and hold the Command key. On Windows, press and hold the Control key (ctrl) on your keyboard.
  3. While holding down the Command or Control key (ctrl), click on the topmost email to begin the selection process.
  4. Keeping the Command or Control key (ctrl) pressed, scroll down to the bottom of the folder. 

Once you reach the bottom of the folder, release the Command or Control key (ctrl). Congratulations! All the mails in the folder should now be selected.

Select consecutive emails in Outlook

  1. Choosing the starting Email: locate and click on the first email you want to select. 
  2. Hold Down the Shift Key
  3. Selecting the Ending mail: While still holding the Shift key, click on the last email in the range that you want to select.

All emails between the first and last emails will now be highlighted and selected.

How to delete multiple emails on Outlook Web

After selecting emails in Outlook, it’s time to delete them. There are two methods to do it on Outlook web version :

Bulk delete emails in Outlook

  1. Log in to your Outlook.com account.
  2. Choose the folder you want to work with (e.g., Inbox or Sent Items).
  3. Select the checkboxes next to the messages you wish to remove.
  4. Click on the “Delete” button (trash icon) in the top toolbar when you’re ready to delete them.
  5. For permanently deleting the emails, empty the “Deleted Items” folder.

Delete all emails in Outlook

  1. Click on the trash icon next to “New mail”.
  2. Select “Delete All” or “Empty Folder”.
  3. Confirm “Yes” to move messages to “Deleted Items”.
  4. Don’t forget to empty the “Deleted Items” right after
Deleted items folder

Delete all Emails on Outlook mobile app

If you use Outlook mobile app, here’s how you can delete all emails:

  1. Open Outlook mobile application
  2. Select the folder in which you wish to delete all emails (inbox, draft, archives ect…)
  1. Select one email from that folder by taping on the profile picture of the sender (often the sender’s initials)
  1. A message “Select All” will appear on the top left of the screen. Tap on it
  1. Tap on the delete icon (trash icon) at the bottom of the screen to delete all selected Emails.

Now all the emails from the selected folder are deleted!

Tips to delete multiple emails in Outlook 💡

Delete all emails from one sender with Cleanfox

Swipe-up to delete in Cleanfox

Cleanfox is an excellent way of deleting mails from a particular sender, as all emails are automatically grouped by sender in the app.

After scanning your mailbox, simply swipe up to delete all the emails from one sender.
By swiping left, in addition to deleting the emails, the sender will be blocked.

Note that Cleanfox lets you undo your actions if you’ve deleted the wrong email. Follow our guide to connect your Outlook mailbox to Cleanfox, if you don’t have an account yet.

If you prefer to do it manually here’s how to do it :

Search for the email address of the sender you’d like to delete in the search bar and press enter (use one keyword if you don’t know the exact address). Then delete all the emails from that sender using “Delete all button”.

This method is risky and can lead to important emails being deleted.

Delete duplicate Emails in Outlook

  1. Open Microsoft Outlook and navigate to your inbox.
  2. Look for the “Cleanup Folder” button on the Home tab. If you don’t see it, search for it in the toolbar.
  3. Click on the “Cleanup Folder” button.
  4. A pop-up will appear asking if you want to move all duplicate email messages to your deleted folder.
  5. Click “Yes” to confirm and remove the duplicate emails.

How to Delete Multiple Emails in Outlook – FAQs

What is the fastest way to delete multiple emails?

This-party app like Cleanfox are recommended if you want to delete emails quickly.
Cleanfox gives you a complete view of your mailbox by sender, and allows you to delete only the emails you don’t need.

How do I mass delete emails in Outlook by date?

You can use Outlook clean-up tool. Note that it is not available on all devices.

Why can’t I delete multiple emails in Outlook?

It’s probably an Outlook issue. Here is what we recommend:
– Press the shift+delete keys from the keyboard simultaneously on the email you want to delete.
– Disconnect and reconnect from Outlook.

How many emails can Outlook delete at once?

Deleting fewer than 5000 emails at a time is advised. Deleting a large number all at once in Outlook can make it freeze, crash, or even lead to data issues. To delete a large batch of emails safely, consider doing it in smaller portions or use Outlook on the web.

How do I delete a group email in Outlook 365?

You need to be a group owner to delete a group conversation.
Here’s how:
1. Open Outlook for Windows.
2. In the navigation pane, under Groups, choose your group.
3. Right-click on the conversation or message you wish to remove and click Delete.
For more informations about Outlook groups read our dedicated blog post.

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